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Client LoginIf you’ve created more than a registration form using Event Wizard, you’re not alone. If you have no idea what I’m talking about, listen up!
Event Wizard is not just registration forms, it’s also micro-sites. Yes, you can create your own little event website, complete with event information, maps, programs or anything else you desire. These extra pages are located in your task list, under ‘Pages’.
When you begin creating a new site the only two pages that will appear by default are the Registration Page and the Thank You Page (the page that appears after someone completes registration). You must enable the Welcome Page and any Custom Pages for them to appear on your registration site. If you decide to create additional pages there are some URL settings that you need to be aware of first:
- By default your events URL will go to the Registration Page when that is the only page enabled
- If you enable the Welcome Page, the URL will then go to this page by default and not the Registration Page
- If you add Custom Pages, the URL will still go to the Welcome Page. Unless you do not have a Welcome Page, in which case it will then go to the Registration Page
That’s all fine but what if you have a Custom Page that has important information you would like your registrants to read before they begin the registration process and the default settings don’t make sense. If this sounds familiar, you’re in luck! To set your default page to something other than the registration page, follow these steps:
- Login to your event and navigate to your event’s edit menu
- Scroll down to the ‘Pages’ section and either choose Welcome Page, or Edit Custom Pages. When you create a new page it is automatically added to the Edit Custom Pages area.
- Find the check box labelled ‘Make this my default page’, check it off then click save.
At this point it doesn’t matter if your registrants click the default URL for your event, they will now land on the Hotel Information page first. If you decide later on in your event you would like to change the default page back to the registration page just un-check and re-save it. To override any of the default page settings you have created you can simply post the specific page URL instead of the default event URL.
Ensuring your registrants are being served the most relevant information first before starting the registration process is as easy as setting your default page.
Stay tuned for an upcoming post on how to create a custom landing page for your event…
Category : Event Wizard &Event Wizard Tips
Discount and complimentary codes are widely used in the registration world to provide discounted or free registration to certain registrants. It’s a quick way for VIP’s, Members, Speakers and Sponsors to handle their own registration and apply the discount they’re entitled to.
In Event Wizard these promo codes are set-up on a per fee item basis. This means that you decide which fee items are eligible for a certain promo code. So for instance if a conference fee and tour are eligible but transportation is not, you can set up your codes to reflect this.
When setting up your codes you can either create all of your fields first, then set-up the codes. Or first set-up your codes, then build your form and apply your codes afterwards. I prefer the first method as I personally think it lessens the chance of accidentally forgetting to apply a code to a fee item.
For this example let’s assume you have created all of the fields on your form and you are now going to create your promo codes.
First click on the Add Discount/Complimentary Code icon located in the eCommerce section of your edit menu 
. Once you’ve entered this screen you will see all of the fee items you’ve created listed out. Above this is a series of properties that each code will have, they are:
- Code Name: This is the actual code itself, i.e. Sponsor123
- Code Type: This is either Discount (1-99%) or Complimentary (100%)
- Is this a percentage discount?: Check this off if your code provides a percentage off. Otherwise the system will assume the number you have entered is the dollar amount off the price.
- Value: This is the amount of the discount
- Capacity: If you have enabled capacities on your form then you can use this field. This refers to the number of times the particular code can be used. If it is blank it can be used an unlimited amount of time.
In the above screenshot you will see that the discount of 25% will be applied automatically to the price in the table so you can see how your discount will affect the price. At this point, you will want to check off the fees your code applies to and click Save.
After you have saved your codes you can return to the Manage Discount/Complimentary Codes section of your edit menu to edit/delete the code.
The last step you will need to take is to add the Discount/Complimentary Code Input field. If you forget this step your registrants will have nowhere to enter the promo codes. To add this field go into Add Field and underneath the Financial section click on Discount/Complimentary Code Input. Enter the label for the field and click Save. This field can be treated like any other you create. I suggest keeping it near the bottom as it’s typically the last step a registrant will take before submitting their registration.
Once registrants start using the codes you can view these people on their own in your reports. Once you login to your reports click By Discount Code in the drop-down menu. Here you can see who has used what codes.
Click View Registrant Details and see exactly how the discount was applied to a certain registration.
Use the discount/complimentary codes within Event Wizard to create a seamless automated promo code process. If you have any questions on how to use the codes let us know in the comments.
Category : Event Wizard &Event Wizard Tips
If you’re seeing colours on your My Events page, don’t worry nothing’s wrong, we all are!
We have a big release coming soon and the colours coincide with that release, so we’re adding them to the My Events page now to help you get used to them.
Here’s what each colour represents:
If you don’t see the colours you may need to refresh the page to see the update.
Category : Event Wizard &Event Wizard Tips
Let’s face it, building a fantastic registration form is not quite enough. Yes, it collects all of the information you require, creates a seamless registration experience for your users and carries over your brand standards perfectly, but if nobody knows about it they won’t register. You hear it all the time – offer early bird rates, create a contest, provide value and incentives to register. That’s fine, those tactics might work when people already know about your event but they do a poor job at making people aware of your event.
Just like your regular marketing strategy should include social media, so should your event marketing strategy. If it doesn’t don’t worry, we’ll assist you with the actual execution with our built in social media promotion tools.
There are two ways for your event to be promoted in Event Wizard. The first is from the edit menu of your event, which is usually where users will post to various social platforms when an event is first made live.
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The second is from the registration form itself using the original event registration social media bar located at the bottom of every registration form. The options in this bar can be turned off if you’d prefer, but that’s like having a party and locking the front door. That said, maybe you have an internal event and you don’t want it promoted, then the option is there.
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This is where registrants can help promote your event for you, by telling their friends and colleagues via their social platforms. The other great thing about the social media bar is that it provides an indication of how popular your event is. The reality is, an event that has 50 tweets and 40 likes looks good. Not only for your event but for you. For me? Oh yes, think post event reporting. Wouldn’t you like sitting in your debrief meeting proudly boasting how your event had 500 registrants, 75 likes and 300 Tweets?
There is one very important aspect to all this promotion stuff. You need to describe your event in detail or it’s just a random link without a title.
To do this, ensure you’ve filled out your page titles and event properties as much as possible. You’ll save your users from posting just links and you’ll have more control over what’s posted.
Lastly, follow @dotcomyourevent and we’ll retweet your event tweets whenever we see them. Now go promote that event!
Category : Event Wizard &Event Wizard Tips
One of the great things about Event Wizard is the ability to copy an event you have previously built. The benefits of this are many, including time, cost and manpower savings.
When new users are setting up their first event or an event that is recurring, such as an AGM or seminar, I always advise spending time on the small details. You’re just that much further ahead the next time around so it makes a lot of sense. Copying another event is quite simple and you can copy over any event already created, including open events.
To copy your event you’ll first want to login and click the Create Event Icon 
or 
. From here a series of steps will begin. Go through each step, filling out the information fields in their entirety.
Step1:
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Step 2:
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After a few steps you will land on a page to choose your event’s template. Here you can pick a pre-loaded template or a past events. Keep in mind you can edit any template you choose. To choose the event you would like to copy, click the dropdown titled ‘…Or copy from any existing event’
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Click Next and proceed to the choose theme page. Do the same thing here, choosing the event you would like to copy in the dropdown above the available system themes images.
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Once you’ve completed this step, click Create Event and you’re ready to edit your fields, confirmation emails and anything else you’d like for your new event. To ensure you’ve covered all of the important items before making your event live, read our Going Live Checklist post.
Category : Event Wizard &Event Wizard Tips
If you are collecting fees on your registration form and decide to use the DotCom Your Event payment gateway, you may be wondering how you get the money you brought in. The process is quite simple actually, and the best part is, you have to do very little work from start to finish.
If you’re at the stage of setting up your event, you’ll first want to add the DotCom Your Event payment gateway in the ‘Payment Process’ section of your events edit menu. Make sure to choose the correct currency when doing so as there are two gateways provided, one for Canadian transactions and one for US transactions. You’ll then want to set-up the remainder of your event, complete with fees.
After your event is over login in to your account and navigate to the edit menu. On the eCommerce line there is a task labelled Reconcile Event. Click this task and an automatic email will be sent to our financial department. They will then email you a spreadsheet summarizing the financials for your event including our 5% fee for eCommerce. You will then invoice us for the amount shown on the spreadsheet and a cheque and final report will be immediately sent to you.
If you need interim funds you can invoice us at any time during a live event for up to 80% of what we have collected to date. These advance payments will be included on the final spreadsheet summary.
Should you have any questions about using our gateway during your event please let us know.
Category : Event Wizard &Event Wizard Tips
Your website looks great and your event materials look great, so how do you make your registration form look great? It’s actually quite easy to match the look and feel of your event materials or corporate branding with your registration form; it’s all done through themes within your Event Wizard account.
Creating a theme
The first thing to understand about themes is they are very powerful. Yes, you must work somewhat within the framework of Event Wizard, but as many of our users have discovered, this doesn’t really mean anything. Take one of our standard system themes as an example:
To start creating your theme, click on the My Themes icon (
) located in the main menu of your account. From here you can either copy a theme that you already like and would just like to make simple changes to, or create a new theme from scratch. For this purpose we’ll create a new theme from scratch.
- Click – Create a New Theme
- Enter a title for your theme and click OK
This is where the power of themes really shines. Use each of the menus on this page to match colour codes, images, fonts etc. to your existing website or other materials. At anytime click the green Preview Theme button at the bottom of the menu to see what your theme currently looks like.
It is important to note that your global fonts are controlled here so there is no need to update each form field individually, rather choose it here and you’re done. As well, if you need to upload any images to your theme for the background, you must first upload the image to your My Files (
) area of your account so it can be accessed. This also goes for any header or footer images you add to the form separately.
After you have completed your theme click Save Theme and you’re all set to add it to your event.
Adding a theme
There are two ways to add your custom theme to an event. The first is to add your theme when you’re first creating your event. After choosing your forms template and clicking next, choose your custom theme from the dropdown menu and click Create Event.
The second way to add your theme is to do so in your events task list. Simply click the Event Theme icon () and follow the steps above.
Themes can be edited at anytime whether you’re in test mode or live mode. They are also account specific, meaning the same theme can be added to as many events as you like. This is especially useful if you have strict brand standards to adhere to.
This feature is standard across all Event Wizard accounts, so make sure you take full advantage of it. Of course, if you have any questions about your theme let us know, we’re happy to help.
Category : Event Wizard &Event Wizard Tips
It’s no secret that in the coming months we will be releasing our most significant Event Wizard update since the software was first introduced in 2001. Each week we have an internal meeting to review the progress of the software, and every week I get more and more excited to show our users and everyone else what has been created.
Well, much like an 8 year old boy shaking packages under the Christmas tree, I can’t wait any longer to show off some of what’s coming. So I decided to choose one aspect of the software that is the most commonly used…registration form templates.
It seems that no matter who is using Event Wizard most users want to start creating their forms from templates, so we’ve updated the entire library with many modern and attractive themes.
Here is a small sample of some of the event registration form templates that can be found in the new Event Wizard. All of which have been built using the new software.
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You may have noticed in the above examples, the different navigation tab styling. Mike Schumann, our Design Guru, has built a very powerful yet easy to use interface that allows almost any tab design. Whether you want rounded tabs, bubbles for tabs, tabs at the top, tabs on the sides – you get the idea, and like Event Wizard now, the navigation tabs are just one of the many design elements you can customize.
Do you have any form templates that you would like to see in the registration form gallery? Let us know by leaving a comment below, we just may include your idea in the new release of Event Wizard.
Category : Event Wizard
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